Fitness Studio Software

    Gym management and fitness studio software

    Last reviewed: October 2026

    Simple runs class scheduling with capacity and waitlists, membership auto-billing with freezes, check-in and retention reports for studios and small gyms at 2.19% on every transaction, in person and online. It has no marketplace commission on new members.

    Competitor pricing last reviewed October 2026. Published rates change; check the vendor's current pricing page: Mindbody pricing, Vagaro pricing.

    Why does the online card rate matter most for a gym?

    Most of a studio's revenue is monthly dues charged to a card on file. Some providers charge a higher rate for those payments, but Simple charges 2.19% on every card transaction. A gym that compares only the tap-to-pay rate is looking at the smaller slice of its volume.

    Simple charges 2.19% on every transaction, in person and online, with no per-transaction fee. That 30¢ or 19¢ fixed fee other systems add matters on every $120 membership, every month.

    What does Simple include for studios and small gyms?

    • Class scheduling with capacity limits and waitlists.
    • Memberships with auto-billing and freezes, plus packages and class passes.
    • Check-in at the front desk.
    • Member self-service portal for bookings and account details.
    • Retail and inventory for water, apparel and supplements.
    • Retention reports, loyalty and referral rewards.
    • Staff scheduling and time clock on the Medium plan (time clock).

    Yoga studio software and small-gym tools share the same core: classes, memberships and check-in. More on how Simple serves studios is on the fitness and wellness page.

    What doesn't Simple do for gyms?

    Simple is built for studios and small gyms. It has no 24/7 door access control hardware and no branded member mobile app. Members use the member portal from a phone browser. If you run an unstaffed 24-hour facility, you need an access-control system.

    How much does gym management software cost?

    SoftwareMonthly priceIn personOnline / card on fileNew-client marketplace fee
    Simple$29 / $99 / $3992.19%2.19%None
    MindbodyStarter from $79/mo per location (published); Accelerate and Ultimate quote onlyRates not published; third-party estimates 2.75% to 3.5%Rates not published; third-party estimates 2.75% to 3.5%20% of a new client's first booking from the Mindbody app, capped at $30
    Vagaro$30 list ($23.99 promo for 6 months) + $10 per extra calendar, up to $902.6% + 10¢ under $4K/mo; 2.29% + 19¢ plus $10/mo at $4K and up3.5% + 19¢ keyed (published); card on file reportedNone found
    Booker (Mindbody)Starter from $139/mo; higher tiers quote onlyNot publishedNot publishedNot published

    Mindbody and Booker plan prices published by Mindbody. Vagaro figures published by Vagaro. Mindbody does not publish card rates.

    What does a studio with about 330 members pay in card fees?

    Assume one location, 5 staff, $40,000 in total monthly card volume and a $120 average transaction. The member count is approximate, not a multiplier for revenue. Online and recurring card-on-file billing make up 80% ($32,000); in-person drop-ins and retail make up 20% ($8,000). Simple Small covers 5 users; this example does not include staff scheduling or time clock.

    Volume split: $40,000 x 80% = $32,000 online; $40,000 x 20% = $8,000 in person.

    Simple processing: $32,000 x 2.19% = $700.80 online; $8,000 x 2.19% = $175.20 in person; total $876/mo, with no per-transaction fee.

    Simple software: Small $29/mo x 1 location = $29/mo for 5 users. Total: ($876 + $29) x 12 = $905 x 12 = $10,860/yr.

    Vagaro transactions: round($8,000 / $120) = 67 in person; round($32,000 / $120) = 267 online.

    Vagaro processing: $8,000 x 2.29% + 67 x $0.19 + $32,000 x 3.5% + 267 x $0.19 + $10 monthly fee = $1,376.66/mo. Software: $30 + 4 extra calendars x $10 = $70/mo. Total: ($1,376.66 + $70) x 12 = $17,359.92/yr.

    Mindbody processing assumption: 2.75% in person and online, a third-party estimate, with no per-transaction or other processing fee modeled because these fees are not published. $8,000 x 2.75% = $220; $32,000 x 2.75% = $880; total $1,100/mo.

    Mindbody software: Starter from $79/mo x 1 location. Total: ($1,100 + $79) x 12 = $1,179 x 12 = $14,148/yr.

    Mindbody gap before marketplace fees: $14,148 - $10,860 = $3,288/yr ($274/mo).

    Optional Mindbody marketplace scenario: 15 new app clients/mo x min(20% x $120, $30 cap) = 15 x $24 = $360/mo; $360 x 12 = $4,320/yr. With this fee: $14,148 + $4,320 = $18,468/yr; gap $18,468 - $10,860 = $7,608/yr.

    Mindbody Starter costs $3,288 a year more under the stated 2.75% rate assumption, before marketplace fees. This is an estimate, not a published Mindbody processing quote. At 15 new app clients a month, the separate $4,320 annual marketplace fee brings the total gap to $7,608. Vagaro costs $6,499.92 a year more, mostly from 3.5% + 19¢ on recurring billing.

    Savings Calculator

    Salon, spa and studio pricing, verified September 2026.

    $
    $5k$50k$500k
    $
    15%

    The rest is paid in person.

    0
    %

    Mindbody doesn't publish rates; enter yours from your statement.

    Which of these do you use?

    Estimate. Mindbody doesn't publish card rates or upper-tier prices.

    Simple

    Processing + plan

    $8,232

    per year

    Mindbody

    Processing + software + fees

    $10,848

    per year

    Annual total: processing + software + add-ons, both sides.

    Simple plan

    Simple Small plan: $29/mo (5 users)

    Mindbody plan

    Mindbody Starter: from $79/mo per location

    You save

    $2,616

    per year vs Mindbody

    Processing

    • Every card transaction, in person and online 2.19%, no per-transaction fee$657/mo

    Software

    • Simple Small plan: $29/mo (5 users)$29/mo

    Processing

    • All card payments at 2.75% (estimate)$825/mo

    Software

    • Mindbody Starter: from $79/mo per location$79/mo
    Lock in 2.19%. Start Free Trial

    Vagaro, GlossGenius and Fresha figures are published by each vendor, verified September 2026. Boulevard card rates and Mindbody card rates are third-party estimates. Your actuals may vary.

    Which studios fit Simple and which fit Mindbody?

    • Simple is best for boutique studios and small gyms that bill memberships monthly and also sell retail.
    • Mindbody is best for studios that want new clients from a consumer booking app and are fine paying per new client.

    See the full Simple vs Mindbody comparison, or the best Mindbody alternatives.

    Who should choose Mindbody instead?

    • Studios that rely on app discovery to fill classes.
    • Studios that need a branded member app. Simple does not offer one.
    • 24/7 facilities with door access control. Simple has no access-control hardware.

    Frequently asked questions

    For a staffed studio or small gym that bills memberships monthly and sells retail, Simple covers classes, auto-billing, check-in and a member portal at 2.19% on every transaction, in person and online. Unstaffed 24/7 gyms need access-control software instead.

    Mindbody publishes Starter from $79/mo per location. Accelerate and Ultimate are quote only, and Mindbody does not publish its card rates; third-party estimates run 2.75% to 3.5%.

    Yes. Mindbody takes 20% of a new client's first booking made through the Mindbody app, capped at $30.

    Membership dues are card-on-file charges. Simple charges 2.19% on them with no per-transaction fee. Vagaro's keyed rate is 3.5% + 19¢.

    Yoga studios need class scheduling with capacity and waitlists, class packs, memberships and check-in. Mindbody, Vagaro and Simple all cover these; Simple has no new-client marketplace fee.

    Keep more of every membership

    2.19% on every transaction, in person and online, no new-member commission.

    Start Free TrialSchedule a Demo